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Apple Product Documentation. Never miss an email. When you add your email accounts (such as iCloud, Exchange, school, or work) to Mail, you get all your emails in. Dec 29, 2018 Although the mailbox folders are in A to Z order at the mail web access, e.g. ICloud.com, they are not on your macOS Mail app. If you are unable to order alphabetically all mailbox folders on your Mac, you just need to delete the corresponding mailbox library. Mar 07, 2017 You mail doesn’t actually get moved to these smart mailboxes, it just appears as though it is. RELATED: How to Set Up Rules in Apple Mail. Smart mailboxes are kind of like rules (aka filters), but instead of messages being flagged, copied, or moved based on a filter’s criteria, they remain in your inbox and only appear as if they’ve been. Launch Mail, select one of your mailboxes and click on the Mailbox menu. At the bottom of the pane choose the Rebuild option. If you have a large mailbox, you can expect the process to take a few. Jun 02, 2016 The default folders won’t be sorted alphabetically but have a static sorting order instead (Inbox, Drafts, Sent Items, Deleted Items, Calendar etc). Clicking the button again will “unlock” the sorting order and give you back the folder list as you manually sorted it. Outlook 2007 and previous: Alphabetically ordered. Dec 19, 2012 Launch the Mail app on your iPhone or iPad. You will now see little move icons appear next to your mailboxes. Hold down on the move icon next to the Inbox you'd like to change the position of. Now drag it up or down in the list. But grocery list app AnyList says it won't be doing it after sharing a lengthy blog post explaining why.
If you're anything like me, you get a veritable flood of emails every day from countless different senders: your significant other, your boss, newsletters, marketing spam, you name it. How do you sift through it all? Well, if you use a Mac, you can take advantage of Mail's built-in organization tools to help you sort through your email, from creating folders to creating a Smart Mailbox.
Here's how you can organize all of your emails using Mail's tools.
How to create a folder in Mail for Mac
- Open Mail from your Dock or Applications Folder.
- Click Mailbox in the Menu bar.
- Click New Mailbox.
- Click the drop-down next to location to choose where to set up your new mailbox folder.
- Click on an email account to choose where your mailbox will go. You can choose from any of your existing email accounts, such as iCloud or Gmail. Select On My Mac if you only want this mailbox on your Mac
- Name your mailbox.
- Click OK.
Your new folder will be located under the name of the email account into which you placed it in the Sidebar.
How to sort mail into folders in Mail for Mac
There are two methods Mail gives you for sorting email into folders manually.
- In Mail, click-and-hold on the email you want to sort.
- Drag the email to the folder on the sidebar.
Alternatively, Mail for macOS Mojave gives you a big ol' button to push so you don't have to click and drag.
- In Mail, click on the email that you want to sort. Optionally, hold down the Command Key on your Mac's keyboard, then click multiple messages to sort more than one email into a folder at once.
- Click the Move to.. button.
- Click on the folder to which you want to send the message or messages.
How to create a Smart Mailbox in Mail for Mac
If you've ever created a Smart Playlist in iTunes, Smart Mailboxes follow a similar principle. You set a series of parameters, and email that comes in that fits those parameters is automatically sorted into your Smart Mailbox.
So you can set one up that, for instance, catches any message from a set of four specific Amazon.com email addresses. Any email from those addresses heads to that mailbox, letting you successfully keep track of any Amazon order you place from beginning to end.
Here's how you set up your own Smart Mailboxes.
- In Mail, click Mailboxes in the Menu bar.
- Click New Smart Mailbox.
- Name your Smart Mailbox.
- Click the drop-down to choose if messages will need to follow all of your chosen parameters to end up in the Smart Mailbox, or if they can follow any of the parameters.
- Click the left-most drop-down menu to select your first parameter. This could be who an email is from, who date received, whether or not it's flagged, and more.
- Click the central drop-down to select your conditional parameter. This could be 'contains,' 'does not contain,' 'begins with,' 'ends with,' or 'is equal to.'
- Enter the full or partial email address that the Smart Mailbox is supposed to address. E.g. if you want a mailbox that catches any email from Amazon, enter '@amazon.com' into this field.
- Click the + button to add any additional parameters in the same manner as the previous steps.
- Click OK.
Your Smart Mailbox has now been created. Unlike standard mailboxes, with a Smart Mailbox, you don't select a particular account with which to associate these emails. They'll catch everything that comes into Mail that fits your parameters, no matter which of your accounts an email is bound for.
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Questions?
If you have any questions about sorting email in Mail for Mac, let us know in the comments.
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How to use mailboxes
A mailbox is a folder that you can use to organize your email. In the Mail app, you can use standard mailboxes — like Inbox, Sent, and Trash. Or you can create custom mailboxes. You can also use VIP and flags to make certain email messages stand out.
Create custom mailboxes
You can create custom mailboxes to sort your email into categories like work, family, and more. Here’s how:
- In the Mailboxes list, tap Edit in the upper-right corner, then tap New Mailbox.
- Give your mailbox a name. If you have more than one email account set up on your device, tap Mailbox Location and choose the account where you want to create a mailbox.
- Tap Save, then tap Done.
You can find your new mailbox in the Mailboxes list under the account where you created it. You can also create a shortcut for a custom mailbox so you can find it at the top of the Mailboxes list.
Move your email messages to a mailbox
After you create a custom mailbox, you can move your email to it. Here’s how:
- Go to your Inbox in Mail.
- Tap Edit in the upper-right corner.
- Select the email messages, then tap Move.
- Choose a mailbox to move the email messages to.
Delete mailboxes
When you delete a custom mailbox, it permanently deletes all of the email messages inside of the mailbox and from your account. Before you delete a mailbox, you can move your email to another mailbox.
To delete a mailbox:
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- Go to your Mailboxes list and tap Edit in the upper-right corner.
- Tap the mailbox you want to delete.
- Tap Delete Mailbox.
- Tap Delete, then tap Done.
You can only delete custom mailboxes.
How to use the VIP mailbox
In the Mail app, you can specify certain people as VIPs to help keep track of messages they send. Your VIPs have a star next to the names in the message header. Your VIP mailbox is in the list of your mailboxes.
If you can't find your VIP mailbox, make sure it's turned on. Go to Mail, tap Edit, then make sure VIP is selected in the list of mailboxes.
Add a VIP
- Go to an email.
- Tap the sender’s name or email address in the message header.
- Tap Add to VIP.
Mail adds the VIP to your VIP mailbox.
Change VIP alerts
- Open Mail.
- Tap next to VIP.
- Tap VIP Alerts.
- Then select the alerts you want to set.
You can also go to Settings > Notifications > Mail, tap VIP, then select how you want to get VIP notifications.
Flag your email
You can mark your email with a flag to help you keep track of your messages. You can even color code your different flags. System preferences mac. When you flag an email, you’ll see a flag next to the email thread.
Use the default flag:
- Go to the mailbox that has the email you want to flag.
- Swipe left over the email.
- Tap Flag.
On iOS 13 and iPadOS, you can change the color of the flag. Here's how:
- Go to an email thread.
- Tap the Reply button.
- Select the color you want to use for that flag.
Find your flagged email
- Open the Mail app.
- Tap Edit in the upper-right corner.
- Select Flagged.
- Tap Done.
Block senders
You can block email messages from within the Mail app and from Settings. Here’s how to block from the Mail app:
- Go to the email you want to block.
- Tap the sender's name or email address at the top of the message.
- Tap Block this Contact.
To block a saved contact from Settings:
- Go to Settings, and tap Mail.
- Tap Blocked.
- Scroll to the bottom of your screen and tap Add New.
- Enter the contact you want to block.
To view your blocked contacts:
- Go to Settings, and tap Mail.
- Scroll down and tap Blocked.
When you block an email, by default, it marks the message as Blocked but keeps it in your Inbox. If you want to change this setting:
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- Go to Settings > Mail.
- Tap Blocked Sender Options.
- Then select: None, Mark as Blocked, Leave in Inbox, or Move to Trash.
Mac Mail App Sort Mailboxes Alphabetically List
Do more with Mail
Mac Mail App Sort Mailboxes Alphabetically Search
- Set up your email account on your iPhone, iPad, or iPod touch.
- Use email threads, set up filters, and more in the Mail app on your iOS device.
- Use Markup in your email to add drawings, text, your signature, and more to photos and PDFs.
- Get help if you can't send or receive email in the Mail app on your iPhone, iPad, or iPod touch.